Meeting Date:
5/20/2020 - 5:00 PM  
Category:
INFORMATION TECHNOLOGY  
Type:
Action  
Subject:
14.3 Microsoft Licensing Subscription – Renewal 2020-2021  
District Goals:
 
Enclosure:
 
File Attachment:
Microsoft Renewal 2020-2021.pdf
BOCS Worksheet - Microsoft Licensing - April 2020.xlsx
 
Rationale:
Information Technology Department – GML 104B
Dell (NYS Contract PS68202)
Term – July 1, 2020 – June 30, 2021
Amount of Subscription – $134,062.74
Account Number – 130-5999-B20N01-1000-B2050 (CAI Software Capital Funds)
Project Code - B5303CN110857.B20N01.B2540A2630
Scope - Currently the District subscribes to Microsoft’s subscription based model for providing licensing to all District devices. This service provides us with the Client Access Licensing (CALs) for the most current versions of Microsoft Windows, Office as well as server access. Normally, these licenses are purchased as a per device unit price, which would be upwards of $500,000.00, if the District were to purchase the individual licenses, particularly for Microsoft Office. This model is based on a per FTE licensing structure, students are no cost, unit price is substantially lower than the per device model. Throughout the subscription, the District will have access and the ability to install the most current version of the Windows operating systems and Microsoft Office. By enrolling in the subscription model, we will keep current with all next generation releases of Microsoft Office, at no additional cost, as long as we maintain our subscription. This renewal will cover the District for the 2020-2021 school year and will be up for renewal again June 30, 2021. Additionally, the cost of this subscription is eligible for reimbursement at 100% as CAI Software.
 
Funding:
130-5999-B20N01-1000-B2050 (CAI Software Capital Funds)
Project Code – B5303CN110857.B20N01.B2540A2630
 
 Resolution
WHEREAS the District is seeking to renew our subscription with Microsoft for Client Access Licensing, and,
WHEREAS the licensing subscription model provides all of the necessary licensing to continue upgrading to Microsoft Office 2019, on all District-wide computers as well as continuing the migration to Windows 10 Professional, and,
WHEREAS enrollment in this subscription ensures that the District continues to meet all licensing requirements for the Microsoft Office Suite of applications, as well as Office 365, while keeping us up to date with all future releases of the suite as well as Microsoft Windows and all required server access Client Access Licensing.
NOW THEREFORE BE IT RESOLVED: That the Yonkers Public Schools issue a purchase order to Dell Computer (NY State Contract PS68202) in the amount of $134,062.74 for the renewal of the Yonkers Public Schools Microsoft’s Campus Agreement subscription for the 2020-2021 school year. The cost of which is eligible for 100% reimbursement as CAI Software.
 
Approvals:
Recommended By:
Signed By:
Christopher Carvalho - Director
Signed By:  
Dr. Fenix Arias - Manager of Administration
Signed By:  
Bob Cacace - Commissioner
Signed By:  
Cheryl Green - Deputy Commissioner Dept. of Information Technology
Signed By:  
Tom Collich - Purchasing Director
Signed By:  
Finance Department - Finance Reviewer
Signed By:  
Elizabeth Janocha - Deputy Commissioner
Signed By:  
John Liszewski - Commissioner
Signed By:  
Matthew Gallagher - Corporation Counsel
Signed By:  
Dr. Andrea S. Coddett - Deputy Superintendent
Signed By:  
Dr. Edwin M. Quezada - Superintendent of Schools
 
Vote Results:

Original Motion
Member Judith Ramos Meier Moved, Member Abdool H. Jamal seconded to approve the Original motion 'WHEREAS the District is seeking to renew our subscription with Microsoft for Client Access Licensing, and,
WHEREAS the licensing subscription model provides all of the necessary licensing to continue upgrading to Microsoft Office 2019, on all District-wide computers as well as continuing the migration to Windows 10 Professional, and,
WHEREAS enrollment in this subscription ensures that the District continues to meet all licensing requirements for the Microsoft Office Suite of applications, as well as Office 365, while keeping us up to date with all future releases of the suite as well as Microsoft Windows and all required server access Client Access Licensing.
NOW THEREFORE BE IT RESOLVED: That the Yonkers Public Schools issue a purchase order to Dell Computer (NY State Contract PS68202) in the amount of $134,062.74 for the renewal of the Yonkers Public Schools Microsoft’s Campus Agreement subscription for the 2020-2021 school year. The cost of which is eligible for 100% reimbursement as CAI Software.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0.
The motion CARRIED 7 - 0
   
Dr. John Castanaro     Yes
Andrea Brown     Yes
Judith Ramos Meier     Yes
Rev. Steve Lopez     Yes
Abdool H. Jamal     Yes
Dr. Rosalba Corrado Del Vecchio     Yes
Kevin Cacace     Yes