Meeting Date:
5/20/2020 - 5:00 PM  
Category:
SCHOOL FACILITIES MANAGEMENT  
Type:
Action  
Subject:
16.2 CHANGE ORDER 1 for CAPITAL Contract 2019-0550, GC Work, CIP10807 “Reconfiguration and or Classroom Additions” at Eugenio Maria de Hostos School to Northeast Interior Services LLC, for the amount of $117,311.00; increasing from $2,037,850.00 to $2,155,161.00 and extending the contract term for an additional 365 calendar days.  
District Goals:
 
Enclosure:
 
File Attachment:
BOCS Northeastern DeHostos 10807.xlsx
North Eastern Executed CO Log.pdf
Res. 19.4 2-27-2019.pdf
 
Rationale:
A change order is a written agreement between the District and its contractor to change a building construction contract. They add to, delete from, or otherwise alter the work and/or progress schedule in the contract bid documents. CO’s are caused by any of three situations that can arise on a project: unforeseen conditions, design errors and omissions and owner directed extra work.

This Change Order consists of owner directed extra work and design errors and omissions.

Items COP-1-B, G, N, O, P, Q, & V considered to be errors requiring additional GC work to build added concealment soffits & walls, added structural steel for window openings and alterations to an egress window. The value of this work is $35,738.67.

Items COP-1-A, C, E, F, H, & W owner directed including; added reinforcing steel basement floor, furnish packing boxes to empty classrooms, added toilet room in autistic classroom, new ceiling tiles main office, new window shades for autistic classrooms and credit for stucco work not required to be performed. The value of this work is $31,831.94.

Items COP-1-J, L, M, R, S, unforeseen conditions which include: demolition of concealed steel bracing, demolition & replacement of unstable block walls, structural steel painting, modifications to the outdoor learning area to accommodate a 15” drain pipe that was found to be out of location. The value of work is $124,740.39.

The total value of all extra work is in the amount of $$192,311.00 and less the contract contingency of $75,000.00 a balance change order of $117,311.00 is required.

The work entailed under this contract is substantially complete. The contract term is being extended by 365 calendar days to complete contract change order work.
 
Funding:
B5519CP110807.101125.B2200, $16,343.25, LCBF
B5519CP110807.101256.B2200, $14,176.95, LCBF
B5519CP110807.101379.B2200, $11,679.27, LCBF
B5519CP110807.B20C03.B2200A1620, $75,111.53, LCBF
 
 Resolution
Ladies and Gentlemen:

WHEREAS: by Resolution Board Item No. 19.4 at the Board of Trustees stated meeting on February 27, 2019, contract No. 2019-00000550 was recommended for award to Northeast Interior Services LLC, 271 US Highway 46W, Suite F206, Fairfield, NJ 07004, and,

WHEREAS: in the course of executing the contracted work it was determined that additional work is required to be performed to complete the project in the amount of $117,311.00, increasing the overall cost of the contract from $2,037,850.00 to $2,155,161.00.

WHEREAS: the contract requires an extension, extending the contract for an additional 365 days for completing final closeout and payments.


NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to issue Change Order 1 to contract No. 2019-00000550, GENERAL CONSTRUCTION WORK, Contract 1 OF 4, CIP10807 “Reconfiguration and or Classroom Additions” at Eugenio Maria de Hostos Micro Society School to Northeast Interior Services LLC, for the amount of $117,311.00, increasing the overall cost of the contract from $2,037,850.00 to $2,155,161.00.
 
Approvals:
Recommended By:
Signed By:
John Carr - Executive Director
Signed By:  
Finance Department - Finance Reviewer
Signed By:  
Tom Collich - Purchasing Director
Signed By:  
Elizabeth Janocha - Deputy Commissioner
Signed By:  
John Liszewski - Commissioner
Signed By:  
Matthew Gallagher - Corporation Counsel
Signed By:  
Dr. Andrea S. Coddett - Deputy Superintendent
Signed By:  
Dr. Edwin M. Quezada - Superintendent of Schools
 
Vote Results:

Original Motion
Member Kevin Cacace Moved, Member Judith Ramos Meier seconded to approve the Original motion 'Ladies and Gentlemen:

WHEREAS: by Resolution Board Item No. 19.4 at the Board of Trustees stated meeting on February 27, 2019, contract No. 2019-00000550 was recommended for award to Northeast Interior Services LLC, 271 US Highway 46W, Suite F206, Fairfield, NJ 07004, and,

WHEREAS: in the course of executing the contracted work it was determined that additional work is required to be performed to complete the project in the amount of $117,311.00, increasing the overall cost of the contract from $2,037,850.00 to $2,155,161.00.

WHEREAS: the contract requires an extension, extending the contract for an additional 365 days for completing final closeout and payments.


NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to issue Change Order 1 to contract No. 2019-00000550, GENERAL CONSTRUCTION WORK, Contract 1 OF 4, CIP10807 “Reconfiguration and or Classroom Additions” at Eugenio Maria de Hostos Micro Society School to Northeast Interior Services LLC, for the amount of $117,311.00, increasing the overall cost of the contract from $2,037,850.00 to $2,155,161.00.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0.
The motion CARRIED 7 - 0
   
Andrea Brown     Yes
Abdool H. Jamal     Yes
Judith Ramos Meier     Yes
Dr. Rosalba Corrado Del Vecchio     Yes
Kevin Cacace     Yes
Rev. Steve Lopez     Yes
Dr. John Castanaro     Yes