Meeting Date:
5/20/2020 - 5:00 PM  
Category:
SCHOOL FACILITIES MANAGEMENT  
Type:
Action  
Subject:
16.9 AWARD OF A CAPITAL FUND PROFESSIONAL SERVICES CONTRACT for Architectural/Engineering Services for the 2020 Building Condition Survey RFP 421 to KG&D Architects in the amount of $425,000.00 for 365 calendar days.  
District Goals:
 
Enclosure:
 
File Attachment:
KG&D FEE Proposal 4.10.20.pdf
BOCS KG&D BCS.xlsx
 
Rationale:
This is mandated by the NYS SED under the RESCUE Legislation which requires All school Districts in NYS to develop comprehensive 5 Year Capital Improvement Plans every five years. This was last done in 2015. As part of the planning process and also mandated, the district must first conduct a building condition survey (BCS). Other work includes but is not limited to: AutoCAD auditing, SED School Report Cards & Safety Ratings and inventory of PESH related items such as confined spaces.

KG&D has been selected via advertised RFP by a selection committee for a negotiated fee of $425,000.00, fully aidable by SED at the current rate of 74%. The lowest fee submitted was by CPL Architects & Engineers, at $407,000 however they are a new entity and KG&D is thoroughly familiar with the all aspects of the District's facilities including long term educational plans.

The proposals were evaluated by the department under Qualifications Based Selection (QBS) methods.

Five firms submitted responses to the RFP421:
AEI Consultants $459,643 130 weeks
Fuller and D’Angelo $798,000 54 weeks
KG&D $425,000 36 weeks
H2M Engineers $485,000 39 weeks
CPL Arch/Engineers $406,071 40 weeks

KG&D was selected because they best met the requirements of the RFP, had the strongest proposed field teams, the best data base product for the BCS & CIP and the best understanding of the work involved since they have detailed knowledge of the District facilities.

The fee this year, $425,000 is the same fee for the same work done 5 years ago, which is $71,000 less than that in 2010.
 
Funding:
B5303CP110896.B20C03.B2046A1620 $425,000.00 Local Capital Bonded Fund  
 Resolution
Ladies and Gentlemen:
WHEREAS; The New York State Education Department mandates that all school districts engage an outside professional Architect/Engineer, the Consultant to conduct quinquennial inspections of all district owned buildings, known herein as the Building Condition Survey, and

WHEREAS; This inspection is to be the basis for the Consultant to prepare the required submissions to the New York State Education Department, and
WHEREAS; Request for Proposals for the solicitation of this work were issued on March 21 and opened by Purchasing on February 28, 2020 and
WHEREAS; The nine responses to Request for Proposal 305 were duly evaluated by a Selection Committee and whereby KG&D Architects Architects was selected to perform this work.
NOW THEREFORE BE IT RESOLVED: That the award for the 2020 Building Condition Survey and Five Year Capital Plan work be awarded to KG&D Architects, Main Street, Mt Kisco NY
AND BE IT FURTHER RESOLVED: That the Superintendent of Schools is hereby authorized to issue the above contract to KG&D Architects for a fee not to exceed $425,00.00 for a term of 365 calendar days.
 
Approvals:
Recommended By:
Signed By:
John Carr - Executive Director
Signed By:  
Finance Department - Finance Reviewer
Signed By:  
Tom Collich - Purchasing Director
Signed By:  
Elizabeth Janocha - Deputy Commissioner
Signed By:  
John Liszewski - Commissioner
Signed By:  
Matthew Gallagher - Corporation Counsel
Signed By:  
Dr. Andrea S. Coddett - Deputy Superintendent
Signed By:  
Dr. Edwin M. Quezada - Superintendent of Schools
 
Vote Results:

Original Motion
Member Kevin Cacace Moved, Member Judith Ramos Meier seconded to approve the Original motion 'Ladies and Gentlemen:
WHEREAS; The New York State Education Department mandates that all school districts engage an outside professional Architect/Engineer, the Consultant to conduct quinquennial inspections of all district owned buildings, known herein as the Building Condition Survey, and

WHEREAS; This inspection is to be the basis for the Consultant to prepare the required submissions to the New York State Education Department, and
WHEREAS; Request for Proposals for the solicitation of this work were issued on March 21 and opened by Purchasing on February 28, 2020 and
WHEREAS; The nine responses to Request for Proposal 305 were duly evaluated by a Selection Committee and whereby KG&D Architects Architects was selected to perform this work.
NOW THEREFORE BE IT RESOLVED: That the award for the 2020 Building Condition Survey and Five Year Capital Plan work be awarded to KG&D Architects, Main Street, Mt Kisco NY
AND BE IT FURTHER RESOLVED: That the Superintendent of Schools is hereby authorized to issue the above contract to KG&D Architects for a fee not to exceed $425,00.00 for a term of 365 calendar days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0.
The motion CARRIED 7 - 0
   
Judith Ramos Meier     Yes
Kevin Cacace     Yes
Dr. Rosalba Corrado Del Vecchio     Yes
Abdool H. Jamal     Yes
Andrea Brown     Yes
Dr. John Castanaro     Yes
Rev. Steve Lopez     Yes