Meeting Date:
5/20/2020 - 5:00 PM  
Category:
SCHOOL FACILITIES MANAGEMENT  
Type:
Action  
Subject:
16.13 CHANGE ORDER 1 (CREDIT) for CAPITAL GC WINDOWS & EXT. DOORS WORK, CIP10732 “Restoration of Envelope, Security, and Site, Parking” at School 30 to Arrow Steel Window Corp., for $21,242.06; decreasing the contract from $1,994,000.00 to $1,972,757.94 and extending term for 365 calendar days.  
District Goals:
 
Enclosure:
 
File Attachment:
BOCS ASW PS30.xlsx
PS-30 10732 Change Order Log GC Windows ASW.pdf
Res 17.9 1-16-2020.pdf
 
Rationale:
A change order is a written agreement between the District and its contractor to change a building construction contract. They add to, delete from, or otherwise alter the work and/or progress schedule in the contract bid documents. CO’s are caused by any of three situations that can arise on a project: unforeseen conditions, design errors and omissions and owner directed extra work.

Item COP-2-A, B & F are considered to be unforeseen conditions and include providing a new steel door lintel where none existed, replace deteriorated door curb, and replace a radiator and related concealed piping attached to the window wall. The value of this work is in the amount of $11,350.00.

Items COP-4-C, H, I & K are deemed by the Department to be design omissions regarding the designs missing finished detail work required for the installation the new windows, electric door hardware for access control to the Security Room and AC receiver panels for windows specified to get new AC Units. The value of this work is in the amount of $20,365.00.

Items COP-4-D, E, G, L & M are for owner directed extra work. Items D & E are credits to be taken in the amount of $15,742 for specified work which was not required to be performed and included not replacing existing stone window sills and re-painting existing formica windows sills. Items G, L & M is owner added work in the amount of $12,784.94 to add two window AC Units, replace a section of missing metal roof facia and restoration of painted window soffits in 10 classrooms. The value of all owner directed work resulted in a net credit in the amount of $2,957.06.

Net increase is $28,757.94 which is covered by the $50,000 contingency item in the contract for net a credit of $21,242.06.
 
Funding:
B5530CP110732.B18C01.B2200A1620, $21,242.06 Credit, LCBF  
 Resolution
Ladies and Gentlemen:

WHEREAS: by Resolution Board Item No. 17.9 at the Board of Trustees stated meeting on January 16, 2019, contract No. 2019-00000584 was recommended for award to Arrow Steel Window Corp., 133 East Carmans Road, East Farmingdale, N.Y. 11735, and,

WHEREAS: in the course of executing the contracted work it was determined that work was not required to be performed to complete the project resulting is a credit in the amount of $21,242.06, decreasing the overall cost of the contract from $1,994,000.00 to $1,972,757.94, and,

WHEREAS: the contract requires an extension, extending the contract for an additional 365 days for completing final closeout and payments.

NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to issue Change Order 1 CREDIT to contract No. 2019-00000584, GC WINDOWS & EXT. DOORS WORK, Contract 2, CIP10732 “Restoration of Envelope, Security, and Site, Parking” at School 30 to Arrow Steel Window Corp., for the amount of $21,242.06, decreasing the overall cost of the contract from $1,994,000.00 to $1,972,757.94.
 
Approvals:
Recommended By:
Signed By:
John Carr - Executive Director
Signed By:  
Finance Department - Finance Reviewer
Signed By:  
Tom Collich - Purchasing Director
Signed By:  
Elizabeth Janocha - Deputy Commissioner
Signed By:  
John Liszewski - Commissioner
Signed By:  
Matthew Gallagher - Corporation Counsel
Signed By:  
Dr. Andrea S. Coddett - Deputy Superintendent
Signed By:  
Dr. Edwin M. Quezada - Superintendent of Schools
 
Vote Results:

Original Motion
Member Kevin Cacace Moved, Member Judith Ramos Meier seconded to approve the Original motion 'Ladies and Gentlemen:

WHEREAS: by Resolution Board Item No. 17.9 at the Board of Trustees stated meeting on January 16, 2019, contract No. 2019-00000584 was recommended for award to Arrow Steel Window Corp., 133 East Carmans Road, East Farmingdale, N.Y. 11735, and,

WHEREAS: in the course of executing the contracted work it was determined that work was not required to be performed to complete the project resulting is a credit in the amount of $21,242.06, decreasing the overall cost of the contract from $1,994,000.00 to $1,972,757.94, and,

WHEREAS: the contract requires an extension, extending the contract for an additional 365 days for completing final closeout and payments.

NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to issue Change Order 1 CREDIT to contract No. 2019-00000584, GC WINDOWS & EXT. DOORS WORK, Contract 2, CIP10732 “Restoration of Envelope, Security, and Site, Parking” at School 30 to Arrow Steel Window Corp., for the amount of $21,242.06, decreasing the overall cost of the contract from $1,994,000.00 to $1,972,757.94.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0.
The motion CARRIED 7 - 0
   
Andrea Brown     Yes
Dr. John Castanaro     Yes
Judith Ramos Meier     Yes
Kevin Cacace     Yes
Rev. Steve Lopez     Yes
Abdool H. Jamal     Yes
Dr. Rosalba Corrado Del Vecchio     Yes