Meeting Date:
5/20/2020 - 5:00 PM  
Category:
SCHOOL FACILITIES MANAGEMENT  
Type:
Action  
Subject:
16.15 AMENDMENT 3 CO1 TO GENERAL FUND SERVICE CONTRACT 2018 -0247 for “Maintenance and Repair of HVAC Controls” to Energy Management of Facilities, Inc. (EMF) for $48,285. This increases the contract amount from $1,618,500.00 to $1,666,785.00. Contract term is unchanged at 1,095 calendar days.  
District Goals:
 
Enclosure:
 
File Attachment:
Invoice Flow Tech.pdf
Proposal from EMF.pdf
BOCS EMF.xlsx
RES 20.17 5-15-19.pdf
RES 21.2 7-17-19.pdf
RES 22.17 6-19-2018 .pdf
 
Rationale:
A change order is a written agreement between the District and its contractor to change a building construction contract. They add to, delete from, or otherwise alter the work and/or progress schedule in the contract bid documents. CO’s are caused by any of the three situations that can arise on a project: unforeseen conditions, design errors, omissions, and owner directed extra work.
Change Order 1 is required for unanticipated additional repairs at Yonkers Middle High School that were required to design, program, install and commission all necessary components to correct the over pressurization of the building caused by changes to the roof top air supply units for a cost of $36,285.00 plus a $12,000.00 fee for a specialist diagnostic testing and balancing the entire HVAC output for the entire building.
Along with other HVAC controls and pneumatic compressor repairs at other schools the original repair contract amount of $1,079,000.00 will be exhausted and exceeded by $48,285.00. The contract expires on November 5, 2020.
 
Funding:
450.5150.100000.1625.B2316 Building Repairs $48,285.00  
 Resolution
Ladies and Gentlemen;

WHEREAS: via Resolution Item 16.6 on September 19, 2017 the Board approved the award of the general fund annual service contract “Maintenance and Repair of HVAC Controls”, to Energy Management of Facilities (EMF) in the amount of $539,500.00 for a term of 365 calendar days, and

WHEREAS: via Resolution 18.2 on November 20, 2018 the Board approved the first amendment to extend said contract under the same terms and conditions for $539,500.00 and a term for an additional 365 calendar days revising the overall contract amount to $1,079,000.00, and the overall term to 730 calendar days, and

WHEREAS: via Resolution 15.8 on October 16, 2018 the Board approved the second amendment to said contract under the same terms and conditions for $539,500.00 and a term for an additional 365 calendar days revising the overall contract amount to $1,618,500.00 and the overall term to 1,095 calendar days, and

WHEREAS: additional work under said contract entailing the correction of over pressurization of the Yonkers Middle High School at a cost of $48,285.00 is required

NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to issue AMENDMENT 3 CO1 TO GENERAL FUND SERVICE CONTRACT 2018 -0247or “Maintenance and Repair of HVAC Controls” to Energy Management of Facilities, Inc. (EMF) 5 Cross Street, Hawthorne, New York 10532for $48,285 increasing the contract amount from $1,618,500.00 to $1,666,785. Contract term is unchanged at 1,095 calendar days.
 
Approvals:
Recommended By:
Signed By:
John Carr - Executive Director
Signed By:  
Finance Department - Finance Reviewer
Signed By:  
Tom Collich - Purchasing Director
Signed By:  
Elizabeth Janocha - Deputy Commissioner
Signed By:  
John Liszewski - Commissioner
Signed By:  
Matthew Gallagher - Corporation Counsel
Signed By:  
Dr. Andrea S. Coddett - Deputy Superintendent
Signed By:  
Dr. Edwin M. Quezada - Superintendent of Schools
 
Vote Results:

Original Motion
Member Kevin Cacace Moved, Member Judith Ramos Meier seconded to approve the Original motion 'Ladies and Gentlemen;

WHEREAS: via Resolution Item 16.6 on September 19, 2017 the Board approved the award of the general fund annual service contract “Maintenance and Repair of HVAC Controls”, to Energy Management of Facilities (EMF) in the amount of $539,500.00 for a term of 365 calendar days, and

WHEREAS: via Resolution 18.2 on November 20, 2018 the Board approved the first amendment to extend said contract under the same terms and conditions for $539,500.00 and a term for an additional 365 calendar days revising the overall contract amount to $1,079,000.00, and the overall term to 730 calendar days, and

WHEREAS: via Resolution 15.8 on October 16, 2018 the Board approved the second amendment to said contract under the same terms and conditions for $539,500.00 and a term for an additional 365 calendar days revising the overall contract amount to $1,618,500.00 and the overall term to 1,095 calendar days, and

WHEREAS: additional work under said contract entailing the correction of over pressurization of the Yonkers Middle High School at a cost of $48,285.00 is required

NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to issue AMENDMENT 3 CO1 TO GENERAL FUND SERVICE CONTRACT 2018 -0247or “Maintenance and Repair of HVAC Controls” to Energy Management of Facilities, Inc. (EMF) 5 Cross Street, Hawthorne, New York 10532for $48,285 increasing the contract amount from $1,618,500.00 to $1,666,785. Contract term is unchanged at 1,095 calendar days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0.
The motion CARRIED 7 - 0
   
Dr. John Castanaro     Yes
Judith Ramos Meier     Yes
Dr. Rosalba Corrado Del Vecchio     Yes
Andrea Brown     Yes
Kevin Cacace     Yes
Rev. Steve Lopez     Yes
Abdool H. Jamal     Yes