Meeting Date:
5/20/2020 - 5:00 PM  
Category:
SCHOOL FACILITIES MANAGEMENT  
Type:
Action  
Subject:
16.17 CHANGE ORDER 1 TO ANNUAL GENERAL FUND SERVICE CONTRACT 2020-00000105 to SimplexGrinnell LP (aka Johnson Controls) for “Fire Alarm Inspection, Service and Maintenance” under New York State OGS Contract PT63104 $43,727.00. This increases the contract amount from $196,305.00 to $240,032.00. Contract term is unchanged June 30, 2020.  
District Goals:
 
Enclosure:
 
File Attachment:
Proposal.pdf
Res 20.8 2019 -15-5.pdf
BOCS.xlsx
 
Rationale:
A change order is a written agreement between the District and its contractor to change a building construction contract. They add to, delete from, or otherwise alter the work and/or progress schedule in the contract bid documents. CO’s are caused by any of the three situations that can arise on a project: unforeseen conditions, design errors, omissions, and owner directed extra work.


This change order is required for owner directed work resulting in work beyond that anticipated in the original contract being required at Eugenio Maria de Hostos Micro Society School. Additional work was required for replacing defective cabling at a cost of $15,736.00, and for the installation of an upgraded Fire System at a cost of
$27,991.00.

Along with other Fire Alarm system, repairs at other schools the original contract amount of $196,305.00 will be exhausted and exceeded by $43,727.00.
Contract 2020-00000105 expires on June 30, 2020. BOCS APPROVAL DATE IS 5/30/19.
 
Funding:
450.5150.100000.1625.B2316 Building Repairs $43,727.00.  
 Resolution
Ladies and Gentlemen:

WHEREAS: via Resolution Item 20.8 dated May 15, 2019 the Board approved awarding the “Fire Alarm Inspection, Service and Maintenance” contract to Simplex Grinnell, under New York State Office of General Services Contract No. PT63104, Group 77201, Award No. 20191 for the 2019-20 school year, and

WHEREAS: in the course of executing the contracted work is was determined that additional work is required to be performed at Eugenio Maria de Hostos Micro Society School in the amount of $43,727.00 increasing the contract amount from $196,305.00 to $240,032.00.

NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to issue Change Order #1 to Simplex Grinnell LP., 4 Commerce Drive South suite 3, Harriman, New York 10926 under NYSOGS Contract PT63104, Award #20191, Group 77201, expiration date August 26, 2020 in the amount of $43,727.00 increasing the contract amount from $196,305.00 to $240,032.00. Contract term is unchanged and ends June 30, 2020.
 
Approvals:
Recommended By:
Signed By:
John Carr - Executive Director
Signed By:  
Finance Department - Finance Reviewer
Signed By:  
Tom Collich - Purchasing Director
Signed By:  
Elizabeth Janocha - Deputy Commissioner
Signed By:  
John Liszewski - Commissioner
Signed By:  
Matthew Gallagher - Corporation Counsel
Signed By:  
Dr. Andrea S. Coddett - Deputy Superintendent
Signed By:  
Dr. Edwin M. Quezada - Superintendent of Schools
 
Vote Results:

Original Motion
Member Kevin Cacace Moved, Member Judith Ramos Meier seconded to approve the Original motion 'Ladies and Gentlemen:

WHEREAS: via Resolution Item 20.8 dated May 15, 2019 the Board approved awarding the “Fire Alarm Inspection, Service and Maintenance” contract to Simplex Grinnell, under New York State Office of General Services Contract No. PT63104, Group 77201, Award No. 20191 for the 2019-20 school year, and

WHEREAS: in the course of executing the contracted work is was determined that additional work is required to be performed at Eugenio Maria de Hostos Micro Society School in the amount of $43,727.00 increasing the contract amount from $196,305.00 to $240,032.00.

NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to issue Change Order #1 to Simplex Grinnell LP., 4 Commerce Drive South suite 3, Harriman, New York 10926 under NYSOGS Contract PT63104, Award #20191, Group 77201, expiration date August 26, 2020 in the amount of $43,727.00 increasing the contract amount from $196,305.00 to $240,032.00. Contract term is unchanged and ends June 30, 2020.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0.
The motion CARRIED 7 - 0
   
Kevin Cacace     Yes
Rev. Steve Lopez     Yes
Judith Ramos Meier     Yes
Abdool H. Jamal     Yes
Dr. Rosalba Corrado Del Vecchio     Yes
Andrea Brown     Yes
Dr. John Castanaro     Yes