Meeting Date:   5/20/2020 - 5:00 PM
Category:   RESEARCH, EVALUATION & REPORTING
Type:   Action
Subject:   18.3 Ceridian – 2020-2021 Month to Month Extension
District Goals
Goal 1
To educate all students for academic excellence.
Enclosure
File Attachment:  
Ceridian Resolution Worksheet.docx
Ceridian BOCS.xlsx
Rationale Research, Evaluation and Reporting Department-GML104B
Ceridian-(Contractor)
Term-July 1, 2020-September 30, 2020
Amount-
$78,000-this is an upfront support fee for the extension of their month to month agreement
$162,000-for 3 months of charges at $54,000 per month
$240,000-Total
Account number-450.5163.100000.1680.B2300
Scope- In May 2010, the Yonkers Public Schools Board of Trustees approved Board Report No. 11.12 at the Stated Meeting. The approval of said resolution resulted in the District entering into a contract with Ceridian to provide a hosted solution for Payroll/Human Resources as well as time and attendance services. As a result of the Inter-Municipal Agreement, the above mentioned functions have been transferred to the City of Yonkers, with the eventual goal of migrating these services to the existing City of Yonkers ePersonality platform. Ceridian has agreed to continue to provide these services for three months beyond 7/1/2020 as the migration completes.
Funding Account Number- 450.5163.100000.1680.B2300
2020-2021 Local Funds -(Contractual)
Resolution WHEREAS the Board of Trustees approved Board Report # 11.12 at the May 19, 2010 stated meeting authorizing the District to enter into an agreement with Ceridian to provide payroll, HR and time and attendance services, and
WHEREAS as a result of the Inter-Municipal Agreement, all Payroll and HR functions have been transferred to the City of Yonkers. The goal is to migrate the District Payroll/HR functions from Ceridian to the City of Yonkers HR/Payroll system, ePersonality. This is a massive undertaking and will require the District to maintain its relationship with Ceridian for, at the very least, 3 additional months, and

WHEREAS as a result of negotiations between Ceridian and the City of Yonkers, Ceridian has agreed to continue to provide these services on a month to month basis from July 1, 2020 – September 30, 2020 giving both the District and the City of Yonkers the opportunity to convert and verify all data to ePersonality as well as provide all of the necessary training to the appropriate staff members.

NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to continue the agreement with Ceridian beyond 7/1/2020, to continue to provide Payroll/HR services on a month to month basis, while the migration to ePersonality gets underway, beginning July 1, 2020 – September 30, 2020 for a total cost, not to exceed, $240,000.
Approvals:  
Recommended By:
Signed By:  
Dr. Rachel Cole - Executive Director
Signed By:  
Dr. Fenix Arias - Manager of Administration
Signed By:  
Bob Cacace - Commissioner
Signed By:  
Cheryl Green - Deputy Commissioner Dept. of Information Technology
Signed By:  
Tom Collich - Purchasing Director
Signed By:  
Finance Department - Finance Reviewer
Signed By:  
Elizabeth Janocha - Deputy Commissioner
Signed By:  
John Liszewski - Commissioner
Signed By:  
Matthew Gallagher - Corporation Counsel
Signed By:  
Dr. Andrea S. Coddett - Deputy Superintendent
Signed By:  
Dr. Edwin M. Quezada - Superintendent of Schools
Vote Results:  

Original Motion
Member Dr. Rosalba Corrado Del Vecchio Moved, Member Judith Ramos Meier seconded to approve the Original motion 'WHEREAS the Board of Trustees approved Board Report # 11.12 at the May 19, 2010 stated meeting authorizing the District to enter into an agreement with Ceridian to provide payroll, HR and time and attendance services, and
WHEREAS as a result of the Inter-Municipal Agreement, all Payroll and HR functions have been transferred to the City of Yonkers. The goal is to migrate the District Payroll/HR functions from Ceridian to the City of Yonkers HR/Payroll system, ePersonality. This is a massive undertaking and will require the District to maintain its relationship with Ceridian for, at the very least, 3 additional months, and

WHEREAS as a result of negotiations between Ceridian and the City of Yonkers, Ceridian has agreed to continue to provide these services on a month to month basis from July 1, 2020 – September 30, 2020 giving both the District and the City of Yonkers the opportunity to convert and verify all data to ePersonality as well as provide all of the necessary training to the appropriate staff members.

NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to continue the agreement with Ceridian beyond 7/1/2020, to continue to provide Payroll/HR services on a month to month basis, while the migration to ePersonality gets underway, beginning July 1, 2020 – September 30, 2020 for a total cost, not to exceed, $240,000.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0.
The motion CARRIED 7 - 0
   
Judith Ramos Meier     Yes
Steve Lopez     Yes
Kevin Cacace     Yes
Andrea Brown     Yes
Dr. John Castanaro     Yes
Dr. Rosalba Corrado Del Vecchio     Yes
Abdool H. Jamal     Yes