Meeting Date:   5/20/2020 - 5:00 PM
Category:   INFORMATION TECHNOLOGY
Type:   Action
Subject:   14.6 Voice over IP (VoIP) Maintenance 2020-2021
District Goals
Enclosure
File Attachment:  
YPS Maintenace Renewal 2021.xlsx
BOCS Worksheet - VoIP Maintenance - May 2020.xlsx
Rationale Information Technology Department – GML104B
ConvergeOne (NCPA 01-97)
Term – July 1, 2020 – June 30, 2021
Amount of Subscription – $98,815.80
Account Number – 450-5164-100000-2630-B2300 (2020-2021 Contractual)
Scope - The purpose of this resolution is to provide hardware and software maintenance services for the District’s Voice over IP system. These services will be in effect from July 1, 2020 through June 30, 2021 for all hardware and software associated with the system. The maintenance provides technical support, priority hardware support as well as software upgrades and support throughout the maintenance period. This is a critical part of keeping the District’s voice system operational. The Technology Department will be working closely with the vendor to ensure that the system remains functioning properly with little or no downtime throughout the school year.
Funding 450-5164-100000-2630-B2300 (2020-2021 Local Funds - Contractual)
Resolution WHEREAS the Yonkers Public Schools desires to purchase hardware and software maintenance services for the District’s Voice over IP (VoIP) Phone System, and,

WHEREAS the District recognizes that these maintenance services are an integral part of keeping the system functioning properly with little or no downtime, and,
WHEREAS the District will be afforded hardware maintenance with the repair or replacement of hardware as needed as well as software support which includes all upgrades and patches released during the maintenance period. The maintenance will cover the relevant hardware and software beginning July 1, 2020 through June 30 2021.
NOW THEREFORE BE IT RESOLVED: That the Purchasing Department issue a purchase order, in the amount of $98,815.80, to ConvergeOne, NCPA 01-97, to obtain the necessary maintenance services for the District’s VoIP System.
Approvals:  
Recommended By:
Signed By:  
Christopher Carvalho - Director
Signed By:  
Dr. Fenix Arias - Manager of Administration
Signed By:  
Bob Cacace - Commissioner
Signed By:  
Cheryl Green - Deputy Commissioner Dept. of Information Technology
Signed By:  
Tom Collich - Purchasing Director
Signed By:  
Finance Department - Finance Reviewer
Signed By:  
Elizabeth Janocha - Deputy Commissioner
Signed By:  
John Liszewski - Commissioner
Signed By:  
Matthew Gallagher - Corporation Counsel
Signed By:  
Dr. Andrea S. Coddett - Deputy Superintendent
Signed By:  
Dr. Edwin M. Quezada - Superintendent of Schools
Vote Results:  

Original Motion
Member Judith Ramos Meier Moved, Member Abdool H. Jamal seconded to approve the Original motion 'WHEREAS the Yonkers Public Schools desires to purchase hardware and software maintenance services for the District’s Voice over IP (VoIP) Phone System, and,

WHEREAS the District recognizes that these maintenance services are an integral part of keeping the system functioning properly with little or no downtime, and,
WHEREAS the District will be afforded hardware maintenance with the repair or replacement of hardware as needed as well as software support which includes all upgrades and patches released during the maintenance period. The maintenance will cover the relevant hardware and software beginning July 1, 2020 through June 30 2021.
NOW THEREFORE BE IT RESOLVED: That the Purchasing Department issue a purchase order, in the amount of $98,815.80, to ConvergeOne, NCPA 01-97, to obtain the necessary maintenance services for the District’s VoIP System.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0.
The motion CARRIED 7 - 0
   
Abdool H. Jamal     Yes
Dr. John Castanaro     Yes
Andrea Brown     Yes
Kevin Cacace     Yes
Dr. Rosalba Corrado Del Vecchio     Yes
Judith Ramos Meier     Yes
Steve Lopez     Yes