Meeting Date:   5/20/2020 - 5:00 PM
Category:   SCHOOL FACILITIES MANAGEMENT
Type:   Action
Subject:   16.4 Assignment of Professional Architectural/Engineering Services Task CIP 10892 & 10893 “Ventilation Improvements” at School 30 and Palisades Preparatory School under an existing Requirements Contract 2020-00000594 under RFP404 to Eisenbach & Ruhnke Engineering, P.C., in the amount of $45,400.00 for 365 calendar days.
District Goals
Enclosure
File Attachment:  
E&R Proposal PS-30 & Palisades Vent.pdf
RES 15-15 AWARD A-E RFP404 2-26-2020.pdf
Rationale Via Resolution 15.15 at their stated meeting on February 26, 2020, the Board of Trustees awarded a requirements contract to Eisenbach & Ruhnke Engineering, P.C. (E&R) for an amount not to exceed $1.0 million. The subject task is being assigned to E&R under this contract.

The project scope of work includes providing ventilation to select crawlspaces at each school to improve indoor air quality and provide requiring heating, cooling & ventilation for the Basement Room 21 converted from Storage Room to Special Group Instruction at School 30. The above scope of work will include all requisite abatement of hazardous materials.

E&R’s base proposal for $28,400.00 is to provide services that include but are not limited to: review existing drawings and survey the school infrastructure and to confirm existing conditions. Confirm the scope of work and develop a project budget. Prepare construction documents and specifications for procurement of a Building Permit from the NY State Education Department, issuance of construction documents for public bid and provide the District with construction administration services.

The department has earmarked another $17,000 for potential reimbursable costs such as time for sampling and testing for hazardous materials, probing, printing, special testing during construction and additional engineering services that may be requested by the District. This brings the maximum fee for this task up to $45,400.00; $25,200 for School-30 (10892) and $20,200 (10893) for Palisades Preparatory School.

This project cost is currently anticipated to be roughly $250,000.00 and construction is planned for the summer & fall of 2020.

This RFP was issued only to E&R due to its limited scope. The firm has worked on numerous other projects and is well qualified to undertake this project.
Funding B5530CP110892.B17C01.B2046A1620, $25,200.00, LCBF
B5741CP110893.B18C01.B2046A1620, $10,315.50, LCBF
B5741CP110893.B19C02.B2046A1620, $655.13, Bond Anticipation Note
B5741CP110893.B20C03.B2046A1620, $9,229.37, LCBF
Resolution Ladies and Gentlemen:

WHEREAS: under Resolution 15.15 at the stated meeting on February 26, 2020 the Board of Education authorized the award of a requirements based, professional Architectural/Engineering services Contract 2020-00000594 to Eisenbach & Ruhnke Engineering, P.C. in response to District RFP404 “Architectural & Engineering Services for the School Facilities Management Department” for an amount not to exceed $1 million, and

WHEREAS: work as defined under that contract is required for capital project 10892 & 10893, “Ventilation Improvements” at the School 30 & Palisades Preparatory School, and

WHEREAS: the response by Eisenbach & Ruhnke Engineering, P.C was deemed most advantageous to the District at a cost not to exceed $28,400.00 including $17,000 in reimbursables.

NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to appoint Eisenbach & Ruhnke Engineering, P.C., 291 Genesee Street, Utica, NY 13501 to the task of providing professional Architectural/Engineering services for CIP 10892 & 10893 “Replacement of Ceilings, Lights & Heating Plant Site Piping” at Roosevelt High School RFP 420-1910 under a Requirements Contract to Eisenbach & Ruhnke Engineering, P.C., in the amount of $45,400.00 for 365 calendar days.
Approvals:  
Recommended By:
Signed By:  
John Carr - Executive Director
Signed By:  
Finance Department - Finance Reviewer
Signed By:  
Tom Collich - Purchasing Director
Signed By:  
Elizabeth Janocha - Deputy Commissioner
Signed By:  
John Liszewski - Commissioner
Signed By:  
Matthew Gallagher - Corporation Counsel
Signed By:  
Dr. Andrea S. Coddett - Deputy Superintendent
Signed By:  
Dr. Edwin M. Quezada - Superintendent of Schools
Vote Results:  

Original Motion
Member Kevin Cacace Moved, Member Judith Ramos Meier seconded to approve the Original motion 'Ladies and Gentlemen:

WHEREAS: under Resolution 15.15 at the stated meeting on February 26, 2020 the Board of Education authorized the award of a requirements based, professional Architectural/Engineering services Contract 2020-00000594 to Eisenbach & Ruhnke Engineering, P.C. in response to District RFP404 “Architectural & Engineering Services for the School Facilities Management Department” for an amount not to exceed $1 million, and

WHEREAS: work as defined under that contract is required for capital project 10892 & 10893, “Ventilation Improvements” at the School 30 & Palisades Preparatory School, and

WHEREAS: the response by Eisenbach & Ruhnke Engineering, P.C was deemed most advantageous to the District at a cost not to exceed $28,400.00 including $17,000 in reimbursables.

NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to appoint Eisenbach & Ruhnke Engineering, P.C., 291 Genesee Street, Utica, NY 13501 to the task of providing professional Architectural/Engineering services for CIP 10892 & 10893 “Replacement of Ceilings, Lights & Heating Plant Site Piping” at Roosevelt High School RFP 420-1910 under a Requirements Contract to Eisenbach & Ruhnke Engineering, P.C., in the amount of $45,400.00 for 365 calendar days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0.
The motion CARRIED 7 - 0
   
Abdool H. Jamal     Yes
Dr. Rosalba Corrado Del Vecchio     Yes
Dr. John Castanaro     Yes
Andrea Brown     Yes
Kevin Cacace     Yes
Judith Ramos Meier     Yes
Steve Lopez     Yes