Meeting Date:   5/20/2020 - 5:00 PM
Category:   SCHOOL FACILITIES MANAGEMENT
Type:   Action
Subject:   16.6 Amendment to CAPITAL Task Assignment to PO 2017-0007840 for “Classroom Additions at Kahlil Gibran”, RFP 420-17-01 for KG&D Architects, P.C., in the amount of $193,938 increasing the fee for this task from $647,689 to $841,627.
District Goals
Enclosure
File Attachment:  
KG&D PS-28 10808 Amendment Proposal.pdf
KG&D RFP 420-17-01.pdf
Res 15.15 2-26-2020.pdf
Res 17.4 4-19-2017.pdf
Res 17.5 Jan 20, 2016.pdf
Rationale Via Resolution 17.4 at their stated meeting on April 19, 2017, the Board of Trustees awarded the above subject assignment to KG&D Architects, P.C. in the amount of $647,689 under their requirements contract 617160.

This amendment in the amount of $193,938 is to be assigned under KG&D’s new contract 2020-0000630 assigned under Resolution 15.15 on February 26, 2020 for RFP404 On-Call Architectural Services.

This amendment is required to pay for additional architectural services for added scope of work requested by the administration and Kahlil Gibran community. The add services includes: providing new parking lot and reconfiguring the driveway for Manor Drive, new storm drainage, add new fence work at ball field and neighboring properties, provide designs and file EPA Storm Water Pollution Prevention Plan (SWPPP) now required for the additional site work, provide new window air conditioning to 25 existing classrooms and related power and window alterations, rehabilitate 4 existing toilet rooms and exterior entrances and related masonry, abatement of hazardous material and increase reimbursable fees to cover additional testing of hazardous materials, and perform additional site borings .

The value of the additional scope of work included soft costs is in the amount of $3.1 million, revising the original total project budget from $16 million to 19.1 million.
Funding B5528CP110808.B17C01.B2046A1620, $1,605.56, LCBF
B5528CP110808.B20C03.B2046A1620, $192,332.44, LCBF
Resolution Ladies and Gentlemen:

WHEREAS: under Resolution 17.5 at the stated meeting on January 20, 2016, the Board of Education authorized the award of Contract 617160, a requirements based, professional Architectural/Engineering services contract to KG&D Architects, P.C. in response to District RFQ 313 “Architectural & Engineering Services for the School Facilities Management Department” for an amount not to exceed $1 million, and

WHEREAS: under Resolution 17.4 at the stated meeting on April 19, 2017 architectural and/or engineering services were assigned under Contract 617160 for the “Classroom Additions at Kahlil Gibran” listed under RFP-420-17-01, and

WHEREAS: under Resolution 15.15 at the stated meeting on February 26, 2020, the Board of Education authorized the award of Contract 2020-0000630, a requirements based professional Architectural services contract to KG&D Architects, P.C. in response to District RFP404 “On-Call Architectural Services” for the School Facilities Management Department for an amount not to exceed $1 million, and

WHEREAS: an amendment is required to include additional architectural services for PO 2017-0007840 for “Classroom Additions at Kahlil Gibran”, RFP 420-17-01 in the amount of $193,938, increasing the assigned task from $647,689 to $841,627.

NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to amend the task to KG&D Architects, P.C., 285 Main Street, Mt. Kisco, New York 10549, for providing additional professional Architectural services for the “Classroom Additions at Kahlil Gibran”, RFP 420-17-01 for an additional amount of $193,938, increasing the assigned task from $647,689 to $841,627 under Contract No. 2020-0000630, “On-Call Architectural Services” for the School Facilities Management Department”.
Approvals:  
Recommended By:
Signed By:  
John Carr - Executive Director
Signed By:  
Finance Department - Finance Reviewer
Signed By:  
Tom Collich - Purchasing Director
Signed By:  
Elizabeth Janocha - Deputy Commissioner
Signed By:  
John Liszewski - Commissioner
Signed By:  
Matthew Gallagher - Corporation Counsel
Signed By:  
Dr. Andrea S. Coddett - Deputy Superintendent
Signed By:  
Dr. Edwin M. Quezada - Superintendent of Schools
Vote Results:  

Original Motion
Member Kevin Cacace Moved, Member Judith Ramos Meier seconded to approve the Original motion 'Ladies and Gentlemen:

WHEREAS: under Resolution 17.5 at the stated meeting on January 20, 2016, the Board of Education authorized the award of Contract 617160, a requirements based, professional Architectural/Engineering services contract to KG&D Architects, P.C. in response to District RFQ 313 “Architectural & Engineering Services for the School Facilities Management Department” for an amount not to exceed $1 million, and

WHEREAS: under Resolution 17.4 at the stated meeting on April 19, 2017 architectural and/or engineering services were assigned under Contract 617160 for the “Classroom Additions at Kahlil Gibran” listed under RFP-420-17-01, and

WHEREAS: under Resolution 15.15 at the stated meeting on February 26, 2020, the Board of Education authorized the award of Contract 2020-0000630, a requirements based professional Architectural services contract to KG&D Architects, P.C. in response to District RFP404 “On-Call Architectural Services” for the School Facilities Management Department for an amount not to exceed $1 million, and

WHEREAS: an amendment is required to include additional architectural services for PO 2017-0007840 for “Classroom Additions at Kahlil Gibran”, RFP 420-17-01 in the amount of $193,938, increasing the assigned task from $647,689 to $841,627.

NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to amend the task to KG&D Architects, P.C., 285 Main Street, Mt. Kisco, New York 10549, for providing additional professional Architectural services for the “Classroom Additions at Kahlil Gibran”, RFP 420-17-01 for an additional amount of $193,938, increasing the assigned task from $647,689 to $841,627 under Contract No. 2020-0000630, “On-Call Architectural Services” for the School Facilities Management Department”.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0.
The motion CARRIED 7 - 0
   
Dr. Rosalba Corrado Del Vecchio     Yes
Abdool H. Jamal     Yes
Dr. John Castanaro     Yes
Andrea Brown     Yes
Kevin Cacace     Yes
Judith Ramos Meier     Yes
Steve Lopez     Yes