Meeting Date:   5/20/2020 - 5:00 PM
Category:   SCHOOL FACILITIES MANAGEMENT
Type:   Action
Subject:   16.7 Assignment of Capital Fund Professional Construction Management Services for Part 2 of CIP 10816, “Interior Restoration & Site Improvements” at School 9, to Savin Engineers PC under Contract No. 618507 in an amount not to exceed $200,850. Term is for 730 calendar days.
District Goals
Enclosure
File Attachment:  
Res 17.7 3-16-2016.pdf
Res 17.8 1-16-2019.pdf
Res 18.6 11-20-2018.pdf
Res 22.31 6-19-2018.pdf
Savin Proposal PS-9 Phase II.pdf
Rationale Via Resolution 17.7 at their stated meeting on March 16, 2016 the Board of Trustees first awarded an umbrella requirements contract to Savin for a not to exceed $1.0 million and subsequently amended it as follows:

1. Resolution 22.31 on June 19, 2018 contract amount was increased by $1.0 million and term extended by 12 months
2. Resolution 18.6 on November 20, 2018 contract amount was increased by $1.0 million and the term extended by 12 months
3. Under separate Resolution at this meeting the contract is being presented for an additional $1.0 million to an upper limit of $4.0 and extension of the term by 12 months.

This resolution is to assign Part 2 CM to Savin

Part 1 of CIP10816 providing a new heating plant, classroom unit ventilators and appurtenant work is under way and will be completed this summer. Savin was assigned the CM for Part 1 via Resolution 17.8 on January 16, 2019 for $111,800.00. The project cost for Part 1 is $1.75 million.

Bids for Part 1 were awarded in March of 2019. The low bid GC backed out after contract award requiring certain work under his contract had to be done by others if the job was to proceed. The remainder had to be re-packaged and let for bid.

This repackaging which included additional scope became Part 2. The added scope involves site drainage, retaining walls/stairs, foundation water proofing, recovery of water-damaged closed classrooms and toilet rooms, new underground fuel oil storage tank (Con Ed moratorium) and restoration of the auditorium. The Part 2 project budget is $3 million and has been issued to purchasing for bid. The work had been targeted for summer 2020, however due to Covid19 the project may be delayed to summer 2021.
Funding B5509CP110816.B20C03.B2040A1620, $200,850.00, LCBF
Resolution Ladies and Gentlemen:

WHEREAS: under Resolution 17.7 at the stated meeting on March 16, 2016, the Board of Education authorized the award of a requirements based, professional Construction Management services contract to Savin Engineers in response to District RFQ316 “Construction Management Services for the School Facilities Management Department” for an amount not to exceed $1 million, and

WHEREAS: under Resolution 22.31 at their stated meeting on June 19, 2018, Contract 618507 was amended to raise the fee limit by $1,000,000 and extend the term by an addition 12 months, and

WHEREAS: under Resolution 18.6 at their stated meeting on November 20, 2018, Contract 618507 was amended to raise the fee limit by $1,000,000 and extend the term by an addition 12 months, and

WHEREAS: under separated Resolution at this stated meeting on December 18, 2019, Contract 618507 was presented to raise the fee limit by $1,000,000 and extend the term by an addition 12 months, and

WHEREAS: the response by Savin Engineers to request for proposal by the Facilities Department to provide construction management services to the above capital projects was deemed most advantageous to the District at a cost not to exceed $200,850.

NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to assign Savin Engineers, P.C., 3 Campus Drive, Pleasantville, NY 10570, to the task of providing professional Construction Management services for capital project CIP 10816, “Interior Restoration & Site Improvements” at School 9 at a cost not to exceed $200,850 for a term of 730 calendar days.
Approvals:  
Recommended By:
Signed By:  
John Carr - Executive Director
Signed By:  
Finance Department - Finance Reviewer
Signed By:  
Tom Collich - Purchasing Director
Signed By:  
Elizabeth Janocha - Deputy Commissioner
Signed By:  
John Liszewski - Commissioner
Signed By:  
Matthew Gallagher - Corporation Counsel
Signed By:  
Dr. Andrea S. Coddett - Deputy Superintendent
Signed By:  
Dr. Edwin M. Quezada - Superintendent of Schools
Vote Results:  

Original Motion
Member Kevin Cacace Moved, Member Judith Ramos Meier seconded to approve the Original motion 'Ladies and Gentlemen:

WHEREAS: under Resolution 17.7 at the stated meeting on March 16, 2016, the Board of Education authorized the award of a requirements based, professional Construction Management services contract to Savin Engineers in response to District RFQ316 “Construction Management Services for the School Facilities Management Department” for an amount not to exceed $1 million, and

WHEREAS: under Resolution 22.31 at their stated meeting on June 19, 2018, Contract 618507 was amended to raise the fee limit by $1,000,000 and extend the term by an addition 12 months, and

WHEREAS: under Resolution 18.6 at their stated meeting on November 20, 2018, Contract 618507 was amended to raise the fee limit by $1,000,000 and extend the term by an addition 12 months, and

WHEREAS: under separated Resolution at this stated meeting on December 18, 2019, Contract 618507 was presented to raise the fee limit by $1,000,000 and extend the term by an addition 12 months, and

WHEREAS: the response by Savin Engineers to request for proposal by the Facilities Department to provide construction management services to the above capital projects was deemed most advantageous to the District at a cost not to exceed $200,850.

NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to assign Savin Engineers, P.C., 3 Campus Drive, Pleasantville, NY 10570, to the task of providing professional Construction Management services for capital project CIP 10816, “Interior Restoration & Site Improvements” at School 9 at a cost not to exceed $200,850 for a term of 730 calendar days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0.
The motion CARRIED 7 - 0
   
Judith Ramos Meier     Yes
Steve Lopez     Yes
Andrea Brown     Yes
Kevin Cacace     Yes
Dr. Rosalba Corrado Del Vecchio     Yes
Dr. John Castanaro     Yes
Abdool H. Jamal     Yes