Meeting Date:   5/20/2020 - 5:00 PM
Category:   SCHOOL FACILITIES MANAGEMENT
Type:   Action
Subject:   16.12 CHANGE ORDER 1 (CREDIT) for CAPITAL Contract 619158, P.O. 2017-00001808, GC CIP10467 “Balance of Upgrades to Emergency Utilities & Exterior Doors & Windows” at Montessori School 31 from AFL Construction Co., Inc. for $780.93; decreasing the contract from $442,915.00 to $442,134.07.
District Goals
Enclosure
File Attachment:  
AFL SCHOOL 31 Allowance Utilization 5-31-19 update.pdf
PS31 AFL CO1 CREDIT AIA.pdf
Res 19-9 Award AFL CONSTR - PS31 Balance Work 5-18-16.pdf
Rationale A change order is a written agreement between the District and its contractor to change a building construction contract. They add to, delete from, or otherwise alter the work and/or progress schedule in the contract bid documents. CO’s are caused by any of three situations that can arise on a project: unforeseen conditions, design errors and omissions and owner directed extra work.

This Change Order consists of owner directed extra work and design errors and omissions.

Items COP-2 through 5 and 14 are considered to be design omissions by SFM and are primarily for inaccuracies in inventory of stored materials left over from the previous General Construction contract with exception of the need for extra self-leveling materials for the gym floor. These items of work are in the amount of $33,700.94.

Items COP-1, 7 through 11, 14 and 18 through 20 are for owner directed extra work including replacing broken windows, addressing a canopy roof that wasn’t draining properly, replacing a data closet door that was in poor condition and wasn’t vented, additional room air conditioners and replacing door saddles to gym entry. Credit was taken for having the gym floor finished with in-house forces and eliminating the gym floor game striping. These items of work are in the amount of $5,518.13.

The total value of all extra work is in the amount of $39,219.07 and less the contract contingency of $40,000.00 a credit change order is to be taken in the amount of $780.93.

FOCUS POPULATION: The stakeholders of the Montessori School 31.

ASSESSMENT PROCESS: Engineer, Construction Manager and School Facilities Management will be inspecting the contractor’s work and monitoring the construction schedule through on-site inspections, daily progress meetings and record keeping.
Funding B5531CP110467.101438.B2200 ($780.93) CREDIT LCBF
Resolution WHEREAS: by Resolution Board Item No. 19.9 at the Board of Trustees stated meeting on May 18, 2016, contract No. 619158 was recommended for award to AFL Construction Co., Inc., 33-06 106th Street, New York 11368 and,

WHEREAS: in the course of executing the contracted work it was determined that work was not required to be performed to complete the project resulting is a credit in the amount of $780.93, decreasing the overall cost of the contract from $442,915.00 to $442,134.07 and,
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to issue Change Order 1 CREDIT to contract No. 619158, GC WORK, CIP10467 “Balance Work of Upgrades to Emergency Utilities & Replacement of Exterior Doors & Windows” at Montessori School 31 for AFL Construction Co., Inc. for the amount of $780.93, decreasing the overall cost of the contract from $442,915.00 to $442,134.07.
Approvals:  
Recommended By:
Signed By:  
John Carr - Executive Director
Signed By:  
Finance Department - Finance Reviewer
Signed By:  
Tom Collich - Purchasing Director
Signed By:  
Elizabeth Janocha - Deputy Commissioner
Signed By:  
John Liszewski - Commissioner
Signed By:  
Matthew Gallagher - Corporation Counsel
Signed By:  
Dr. Andrea S. Coddett - Deputy Superintendent
Signed By:  
Dr. Edwin M. Quezada - Superintendent of Schools
Vote Results:  

Original Motion
Member Kevin Cacace Moved, Member Judith Ramos Meier seconded to approve the Original motion 'WHEREAS: by Resolution Board Item No. 19.9 at the Board of Trustees stated meeting on May 18, 2016, contract No. 619158 was recommended for award to AFL Construction Co., Inc., 33-06 106th Street, New York 11368 and,

WHEREAS: in the course of executing the contracted work it was determined that work was not required to be performed to complete the project resulting is a credit in the amount of $780.93, decreasing the overall cost of the contract from $442,915.00 to $442,134.07 and,
NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to issue Change Order 1 CREDIT to contract No. 619158, GC WORK, CIP10467 “Balance Work of Upgrades to Emergency Utilities & Replacement of Exterior Doors & Windows” at Montessori School 31 for AFL Construction Co., Inc. for the amount of $780.93, decreasing the overall cost of the contract from $442,915.00 to $442,134.07.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0.
The motion CARRIED 7 - 0
   
Dr. Rosalba Corrado Del Vecchio     Yes
Abdool H. Jamal     Yes
Dr. John Castanaro     Yes
Andrea Brown     Yes
Kevin Cacace     Yes
Steve Lopez     Yes
Judith Ramos Meier     Yes