Meeting Date:   5/20/2020 - 5:00 PM
Category:   SCHOOL FACILITIES MANAGEMENT
Type:   Action
Subject:   16.14 AMENDMENT 3 CO2 TO GENERAL FUND ANNUAL SERVICE CONTRACT 2019-0125 for “Repair and Maintenance of Air-Conditioning Systems” to Best Climate Control Corp., for $38,818. This increases the contract amount from $1,192,090.22 to $1,230,908.22 with no change in contract term.
District Goals
Enclosure
File Attachment:  
BOCS BEST CLIMATE.xlsx
RES 20.17 5-15-19.pdf
RES 21.2 7-17-19.pdf
RES 22.17 6-19-2018 .pdf
Rationale A change order is a written agreement between the District and its contractor to change a building construction contract. They add to, delete from, or otherwise alter the work and/or progress schedule in the contract bid documents. CO’s are caused by any of the three situations that can arise on a project: unforeseen conditions, design errors, omissions, and owner directed extra work.
This change order is required for owner directed additional work at Lincoln High School to replace 2 failed unit ventilators and associated HVAC with two 3 Ton Mitsubishi ductless ceiling units.in the newly relocated computer lab. The original proposal was for $40,658.00, and work was completed for $ 38,818.00
Along with other air–conditioning system repairs at other schools the original repair contract amount of will be exhausted and exceeded by $38,818.00. The contract expires on June 30, 2020.
Funding 450.5150.100000.1625.B2316 Building Repairs $38,818.00.
Resolution Ladies and Gentlemen;

WHEREAS: via Resolution Item 22.17 on June 19, 2018 the Board approved the award of the general fund annual service contract “Repair and Maintenance of Air-Conditioning Systems” to Best Climate Control Corp.in the amount of $558,362.50 for a term of 365 calendar days, and

WHEREAS: via Resolution Item 20.17 on May 15, 2019 the Board approved the first amendment to extend said contract under the same terms and conditions for $558,362.50 and a term of 365 calendar days, revising the overall contract amount to $1,116,725.00 and the overall term to 730 calendar days, and

WHEREAS: via Resolution 21.2 on July 17, 2019 the Board approved the second amendment to provide $75,365.22 for Change Order 1 revising th4e overall contract amount to $1,192,090.22 with no changes in term and

WHEREAS: additional work under said contract entailing the replacement of 2 failed unit ventilators and associated HVAC with two new 3 Ton Mitsubishi ductless ceiling units at a cost of $38,818.00 is required to complete the relocation and construction of a new computer room at Lincoln High School.
NOW THERFORE BE IT RESOLVED: that via this Resolution the Board approves the third amendment to GENERAL FUND ANNUAL SERVICE CONTRACT 2019-0125 for “Repair and Maintenance of Air-Conditioning Systems” to Best Climate Control Corp., 75 Orville Dr., Bohemia, NY 11716 in the amount of $38,818 to complete the aforementioned work at Lincoln High School revising the contract amount from $1,192,090.22 to $1,230,908.22 with no change in contract term.
Approvals:  
Recommended By:
Signed By:  
John Carr - Executive Director
Signed By:  
Finance Department - Finance Reviewer
Signed By:  
Tom Collich - Purchasing Director
Signed By:  
Elizabeth Janocha - Deputy Commissioner
Signed By:  
John Liszewski - Commissioner
Signed By:  
Matthew Gallagher - Corporation Counsel
Signed By:  
Dr. Andrea S. Coddett - Deputy Superintendent
Signed By:  
Dr. Edwin M. Quezada - Superintendent of Schools
Vote Results:  

Original Motion
Member Kevin Cacace Moved, Member Judith Ramos Meier seconded to approve the Original motion 'Ladies and Gentlemen;

WHEREAS: via Resolution Item 22.17 on June 19, 2018 the Board approved the award of the general fund annual service contract “Repair and Maintenance of Air-Conditioning Systems” to Best Climate Control Corp.in the amount of $558,362.50 for a term of 365 calendar days, and

WHEREAS: via Resolution Item 20.17 on May 15, 2019 the Board approved the first amendment to extend said contract under the same terms and conditions for $558,362.50 and a term of 365 calendar days, revising the overall contract amount to $1,116,725.00 and the overall term to 730 calendar days, and

WHEREAS: via Resolution 21.2 on July 17, 2019 the Board approved the second amendment to provide $75,365.22 for Change Order 1 revising th4e overall contract amount to $1,192,090.22 with no changes in term and

WHEREAS: additional work under said contract entailing the replacement of 2 failed unit ventilators and associated HVAC with two new 3 Ton Mitsubishi ductless ceiling units at a cost of $38,818.00 is required to complete the relocation and construction of a new computer room at Lincoln High School.
NOW THERFORE BE IT RESOLVED: that via this Resolution the Board approves the third amendment to GENERAL FUND ANNUAL SERVICE CONTRACT 2019-0125 for “Repair and Maintenance of Air-Conditioning Systems” to Best Climate Control Corp., 75 Orville Dr., Bohemia, NY 11716 in the amount of $38,818 to complete the aforementioned work at Lincoln High School revising the contract amount from $1,192,090.22 to $1,230,908.22 with no change in contract term.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0.
The motion CARRIED 7 - 0
   
Dr. Rosalba Corrado Del Vecchio     Yes
Abdool H. Jamal     Yes
Dr. John Castanaro     Yes
Kevin Cacace     Yes
Andrea Brown     Yes
Steve Lopez     Yes
Judith Ramos Meier     Yes