Meeting Date:   5/20/2020 - 5:00 PM
Category:   SCHOOL FACILITIES MANAGEMENT
Type:   Action
Subject:   16.16 CHANGE ORDER 1 for CAPITAL ELECTRICAL WORK, CIP10732 “Restoration of Envelope, Security, and Site, Parking” at School 30 to Foremost Electric Corporation, for $40,927.39; increasing the contract from $366,900.00 to $407,827.39 and extending term for 365 calendar days.
District Goals
Enclosure
File Attachment:  
BOCS FOREMOST PS30.xlsx
PS-30 10732 Foremost Change Order Log.pdf
RES. 17.12 1-16-2019.pdf
Rationale A change order is a written agreement between the District and its contractor to change a building construction contract. They add to, delete from, or otherwise alter the work and/or progress schedule in the contract bid documents. CO’s are caused by any of three situations that can arise on a project: unforeseen conditions, design errors and omissions and owner directed extra work.

Item COP-4-C is considered to be unforeseen condition where the installation of security related work had to had to be redone at no fault of the contractor. The value of this work is in the amount of $3,532.19.

Items COP-4-F & K are deemed by the Department to be design omissions regarding missing placement of cameras at the rear of the building and provision for the IT/Security Room to have electric door hardware for access control. The value of this work is in the amount of $13,457.21.

Items COP-4-A, B, D, G & J are for owner directed extra work to provide additional electrical infrastructure for future electric signs, convenience power service receptacles for the entry and exit gates and additional hi-tech security cameras and access components and controls for the school. The value of this work is in the amount of $59,937.99.

The total value of all extra work is in the amount of $70,927.39 and less the contract contingency of $30,000.00 a balance change order of $40,927.39 is required. Work is substantially complete and the District has beneficial use of this facility.
Funding B5530CP110732.B18C01.B2205A1620, $239.64, LCBF
B5530CP110732.B20C03.B2205A1620, $40,687.75, LCBF
Resolution Ladies and Gentlemen:

WHEREAS: by Resolution Board Item No. 17.12 at the Board of Trustees stated meeting on January 16, 2019, contract No. 2019-00000616 was recommended for award to Foremost Electric Corporation, 72 Seven Oaks Lane, Brewster, NY 10509, and,

WHEREAS: in the course of executing the contracted work it was determined that additional work is required to be performed to complete the project in the amount of $40,927.39, increasing the overall cost of the contract from $366,900.00 to $407,827.39.

WHEREAS: the contract requires an extension, extending the contract for an additional 365 days for completing final closeout and payments.

NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to issue Change Order 1 to contract No. 2019-00000616, ELECTRICAL WORK, Contract 4, CIP10732 “Restoration of Envelope, Security, and Site, Parking” at School 30 to Foremost Electric Corporation for the amount of $40,927.39, increasing the overall cost of the contract from $366,900.00 to $407,827.39.
Approvals:  
Recommended By:
Signed By:  
John Carr - Executive Director
Signed By:  
Finance Department - Finance Reviewer
Signed By:  
Tom Collich - Purchasing Director
Signed By:  
Elizabeth Janocha - Deputy Commissioner
Signed By:  
John Liszewski - Commissioner
Signed By:  
Matthew Gallagher - Corporation Counsel
Signed By:  
Dr. Andrea S. Coddett - Deputy Superintendent
Signed By:  
Dr. Edwin M. Quezada - Superintendent of Schools
Vote Results:  

Original Motion
Member Kevin Cacace Moved, Member Judith Ramos Meier seconded to approve the Original motion 'Ladies and Gentlemen:

WHEREAS: by Resolution Board Item No. 17.12 at the Board of Trustees stated meeting on January 16, 2019, contract No. 2019-00000616 was recommended for award to Foremost Electric Corporation, 72 Seven Oaks Lane, Brewster, NY 10509, and,

WHEREAS: in the course of executing the contracted work it was determined that additional work is required to be performed to complete the project in the amount of $40,927.39, increasing the overall cost of the contract from $366,900.00 to $407,827.39.

WHEREAS: the contract requires an extension, extending the contract for an additional 365 days for completing final closeout and payments.

NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to issue Change Order 1 to contract No. 2019-00000616, ELECTRICAL WORK, Contract 4, CIP10732 “Restoration of Envelope, Security, and Site, Parking” at School 30 to Foremost Electric Corporation for the amount of $40,927.39, increasing the overall cost of the contract from $366,900.00 to $407,827.39.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0.
The motion CARRIED 7 - 0
   
Abdool H. Jamal     Yes
Dr. Rosalba Corrado Del Vecchio     Yes
Dr. John Castanaro     Yes
Kevin Cacace     Yes
Andrea Brown     Yes
Steve Lopez     Yes
Judith Ramos Meier     Yes