Meeting Date:   5/20/2020 - 5:00 PM
Category:   SCHOOL FACILITIES MANAGEMENT
Type:   Action
Subject:   16.18 AMENDMENT 3 CO1 TO GENERAL FUND SERVICE CONTRACT 2017-0600for “Maintenance and Repair of Oil Burners and Cleaning and Repair of Boilers,” to Ultimate Power, Inc., for $77,456.00. Increasing the contract from $2,087,400.00 to $2,164,856.00. Contract term is unchanged at 1,095 calendar days.
District Goals
Enclosure
File Attachment:  
Proposal Ultimate.pdf
BOCS Ultimate Power.xlsx
RES 18.2 July 19, 2017.pdf
RES 19.6 MAY 16, 2018.pdf
RES 20.18 May 15, 2019.pdf
Rationale A change order is a written agreement between the District and its contractor to change a building construction contract. They add to, delete from, or otherwise alter the work and/or progress schedule in the contract bid documents. CO’s are caused by any of the three situations that can arise on a project: unforeseen conditions, design errors, omissions, and owner directed extra work.
This change order is required for unanticipated major repairs required to Boiler No. 3 at Pearls Hawthorne to maintain adequate heat to the school. The work included a major re-build and replacement of cast iron boiler sections. Timing of the work and the incredible long lead time to get anything out to bid left little choice but to rebuild the existing unit. The proposal includes all design, equipment, installation and commissioning.
Along with other oil burners and boiler repairs at other schools, the original repair contract amount will be exhausted and exceeded by $77,456.00. The contract expires on July 20, 2020.
Funding 450.5150.100000.1625.B2316 Building Repairs $77,456.00.
Resolution Ladies and Gentlemen;

WHEREAS: via Resolution 18.2 on July 19, 2017 the Board approved the award of the general fund annual service contract 2017-0600 for “Maintenance and Repair of Oil Burners and Cleaning and Repair of Boilers,” to Ultimate Power, Inc., for $695,800.00 and a term of 365 calendar days, and

WHEREAS: via Resolution 19.6 on May 16, 2018 the Board approved the first amendment to extend said contract under the same terms and conditions for $695,800.00 and a term of 365 calendar days, revising the total overall contract amount to $1,391,600.00 and the overall term to 730 calendar days, and

WHEREAS: via Resolution 20.18 on May 15, 2019 the Board approved the second amendment extend said contract under the same terms and conditions for $695,800.00 and a term of 365 calendar days, revising the total overall contract amount to $2,087,400.00 and extending the overall term to 1,095 calendar days, and

WHEREAS: additional work under said contract entailing the replacement and/or repair of major boiler components is required for Boiler 3 for the negotiated cost of $77,456.00 at the Hawthorne PEARLS School

NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to issue AMENDMENT 3 CO1 for GENERAL FUND SERVICE CONTRACT 2017-0600 for “Maintenance and Repair of Oil Burners and Cleaning & Repair of Boilers,” to Ultimate Power, Inc., 45 Nancy Street West Babylon, N.Y. 11704, for $77,456.00 increasing the contract amount from $2,087,400.00 to $2,164,856.00. Contract term is unchanged at 1,095 calendar days.
Approvals:  
Recommended By:
Signed By:  
John Carr - Executive Director
Signed By:  
Finance Department - Finance Reviewer
Signed By:  
Tom Collich - Purchasing Director
Signed By:  
Elizabeth Janocha - Deputy Commissioner
Signed By:  
John Liszewski - Commissioner
Signed By:  
Matthew Gallagher - Corporation Counsel
Signed By:  
Dr. Andrea S. Coddett - Deputy Superintendent
Signed By:  
Dr. Edwin M. Quezada - Superintendent of Schools
Vote Results:  

Original Motion
Member Kevin Cacace Moved, Member Judith Ramos Meier seconded to approve the Original motion 'Ladies and Gentlemen;

WHEREAS: via Resolution 18.2 on July 19, 2017 the Board approved the award of the general fund annual service contract 2017-0600 for “Maintenance and Repair of Oil Burners and Cleaning and Repair of Boilers,” to Ultimate Power, Inc., for $695,800.00 and a term of 365 calendar days, and

WHEREAS: via Resolution 19.6 on May 16, 2018 the Board approved the first amendment to extend said contract under the same terms and conditions for $695,800.00 and a term of 365 calendar days, revising the total overall contract amount to $1,391,600.00 and the overall term to 730 calendar days, and

WHEREAS: via Resolution 20.18 on May 15, 2019 the Board approved the second amendment extend said contract under the same terms and conditions for $695,800.00 and a term of 365 calendar days, revising the total overall contract amount to $2,087,400.00 and extending the overall term to 1,095 calendar days, and

WHEREAS: additional work under said contract entailing the replacement and/or repair of major boiler components is required for Boiler 3 for the negotiated cost of $77,456.00 at the Hawthorne PEARLS School

NOW THEREFORE BE IT RESOLVED: That the Superintendent of Schools is hereby authorized to issue AMENDMENT 3 CO1 for GENERAL FUND SERVICE CONTRACT 2017-0600 for “Maintenance and Repair of Oil Burners and Cleaning & Repair of Boilers,” to Ultimate Power, Inc., 45 Nancy Street West Babylon, N.Y. 11704, for $77,456.00 increasing the contract amount from $2,087,400.00 to $2,164,856.00. Contract term is unchanged at 1,095 calendar days.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0.
The motion CARRIED 7 - 0
   
Abdool H. Jamal     Yes
Dr. John Castanaro     Yes
Andrea Brown     Yes
Kevin Cacace     Yes
Dr. Rosalba Corrado Del Vecchio     Yes
Steve Lopez     Yes
Judith Ramos Meier     Yes